II. Operating Procedure

A. While not a public body, the Undergraduate Student Government's meetings shall be open to the public and will be conducted in a manner consistent with the spirit of the Ohio Open Meetings Law, section 121.22 of the Ohio Revised Code. However, after a majority vote of quorum, by role call, the Undergraduate Student Government reserves the right to hold an executive session for the following purposes.

1. To consider the appointment, employment, dismissal, discipline, promotion, demotion, or compensation of a state employee or official, for the investigation of charges or complaints against a state employee, official, licensee, or regulated individual unless the state employee, licensee, or regulated individual request a public hearing;

2. To consider the purchase of public property for public purposes, or for the sale of property at competitive bidding, if premature disclosure of the information would give an unfair competitive or bargaining advantage to a person whose personal, private interest is adverse to the general public interest;

3. Conferences with an attorney for the USG that are the subject of pending or imminent court action;

4. Preparing for, conducting, or reviewing negotiations or bargaining sessions with USG employees concerning their compensation or other terms and conditions of their employment;

5. Matters required to be kept confidential by federal laws or rules or state statutes;

6. Specialized details of security arrangements where disclosure of the matter discussed might reveal information that could be used for the purpose of committing, or avoiding prosecution for, a violation of the law.

B. A bill, resolution, or motion of any kind is invalid unless adopted in an open meeting of the USG: this bill shall apply to committees and subcommittees of the USG.

C. Meetings shall be conducted according to Robert's Rules of Order, except where such rules conflict with any provision of these By-Laws. Interpretation of Robert's Rules of Order will be made by the internal parliamentarian for the USG. [The US reserves the right to invoke another procedure for any particular meeting].

1. The USG will appoint by majority vote a member of USG to serve as parliamentarian

D. The business of the Undergraduate Student Government shall be conducted with the guidance of the Executive Director.

E. Members of the Undergraduate Student Government reserve the right to contest any ruling of the Executive Director regarding operating procedure during a meeting. Decisions of the Executive Director may be overruled by a majority vote of the members present at a USG meeting.

1. Directors of the Executive Cabinet of the USG reserve the right to contest any ruling of the Executive Director regarding operating procedure during a meeting.  Decisions of the Executive Director may be overruled by a majority vote of directors present at an executive cabinet meeting.

F. All voting will be by voice vote. However, a roll call or hand vote may be done at any time at the request of an USG member.

G. A period will be designated at the beginning of each meeting during which any interested person may have three (3) minutes to discuss concerns relevant to Kent State University or student government (Public Contributions). This period may be lengthened following a motion to do so by a member of the Undergraduate Student Government and with approval by a majority vote of members present.

H. A period of time at the end of each meeting will be reserved for Public Contributions following the same guidelines established in II.G. (See above).

I. An Undergraduate Student Government member may yield the floor to a spectator at any time except when a motion has been made and properly seconded. However, the Executive Director must recognize the Undergraduate Student Government member before he/she can recognize a spectator.

J. Any undergraduate student wishing to insert an item for consideration on the agenda (except for Allocation Requests) may do so by contacting the Executive Director by 5:00pm on the Friday before the next meeting.

K. Allocation requests to be considered by the Undergraduate Student Government must be submitted to the Director of Business and Finance by the designated day and time noted in the Guidelines for the Allocation and Use of Student Activity Tuition Fees.  The Director of Business and Finance may under extreme circumstances extend the deadline for consideration of a request; this decision may be overruled by a 2/3 majority of the Executive Cabinet of the USG.

1. Handling Allocation Requests, when the Allocation Committee is not present, the Undergraduate Student Government shall use the following procedure:

a.  The Executive Cabinet of the USG will be responsible for allocation requests in the absence of the USG Allocation Committee. The Executive Director shall recognize the Director of Business and  Finance or his/her designee, who will then read the pending request.

b. The Director of Business and Finance or designee shall then yield the floor to the representative of the organization submitting the request. The representative then has three (3) minutes during which time he/she may explain and justify the request. After the representative has finished speaking, the floor will be open for the USG Directors to address questions to the organization's representative and/or discuss the proper disposition of the request among them.

c. After a Director has made a motion and the motion has been properly seconded, the discussion will be limited to members of the Executive Cabinet.

d. If a motion is not seconded or if a properly seconded motion fails, the floor is again open to questions and discussion. (Move to allocation guidelines)

L. It shall be the policy of the Undergraduate Student Government with regard to the Undergraduate Student Government Staff, University committees, and all other Undergraduate Student Government appointments that no bias will be shown on the basis of race, color, creed, national origin, sex, or sexual preference.

A. Formulate a written report to be presented at public meetings.

B. Maintain a minimum of 10 regular office hours per week, to insure sufficient accessibility to constituents and University officials.

C. Serve on internal committees so as to insure a balanced workload among all twenty-five members.

D. Participate in the Allocations Process at the request of the Director for Business and Finance.

E. Attend all training workshops and seminars, which are intended to increase proficiency and efficiency in service to one's office.

F. Attend all briefings and public meetings to include Executive Cabinet and regular USG meetings, and any other required event(s).

1.  In the event of three unexcused absences an executive session shall be held to take into consideration removal from office.

G. Adhere to all USG rules, regulations, policies, and procedures.

H. Shall assist every other director and senator in the performance of the duties of the Undergraduate Student Government.

I. Must have a working knowledge of Robert's Rules of Order.

J. Must have a working knowledge of the Charter of the Undergraduate Student Government, the student government By-Laws, and the Guidelines for the Allocation and the Use of Student Activity Tuition Allocation Monies.

K. Shall assume duties one week prior to the beginning of the Fall Semester and be present at the Kent Campus.

L. Shall attend and participate in all activities of the USG.

M. Coordinate all publicity pertaining to her/his own position with the Director of Communications and the USG staff.

N. Oversee the budget of all projects under his/her purview, expending money with the advice and consent of the Executive Director to assure that expenditures are supportive of the goals of the USG and within the Guidelines for the Allocation and Use of Undergraduate Student Activity Fees. Shall submit expenditures to the full USG for approval by a majority vote in the event of disagreement with the Executive Director as to the appropriateness of the expenditure.

O. All members assume duties of their elected chair immediately following Inauguration.

P. Each outgoing member and member- elect must participate in the transition process.

Q. Review and update as necessary the By-Laws and position descriptions of the USG.

A. Executive Director:  the Executive Director of the Undergraduate Student Government is responsible for administrative functions of the USG.  As such this director's duties shall include the following:

1.    Function as the chief spokesperson for the USG, representing the views of the USG.

2.    Serve as Chairperson over the Executive Cabinet and the Undergraduate Student Government.

3.    Shall be responsible for bringing to the attention of the Undergraduate Student Government and the appropriate university administration the following.

a.    Alleged violations of the Charter, By-Laws, USG legislation, and the Guidelines for the Allocation and use ofUndergraduate Student Activities
Tuition Allocations.

b.    Investigating the alleged violations and ensuing the appropriate actions.

c.    Implement any sanctions imposed by the USG for such violations.

4.    Coordinate USG's communication with the administration and members of the university community both on and off campus.

5.    Represent the USG at the University Priority Budget Advisory Committee (UPBAC) and report pertinent information to the USG.

6.    Shall act as a liaison between the University Administration, the Student Trustees and the USG.

7.    Maintain a minimum of 20-40 office hours per week over summer break.

8.    Determine USG absences from regularly scheduled senate meetings, special meetings, or any other required event that is excused or unexcused.

9.   Administer one-year appointments or reviews for the term in which he/she serves for USG employees which include, but are not limited to the Clerical Assistant, Administrative Assistant, Public Relations and Marketing Assistant, and Graphic Designer(s).

10. Recommend appointments of the seven (7) appointed senators in conjunction with the Executive Director-elect. Appointments must be approved by a majority of the outgoing USG.

11.  Orchestrate the transition period of the outgoing and incoming USG.

12. Serve as a member of the Ohio Student Government Association (OSGA) representing Kent State University.

B. Director of Programming: the Director of Programming is responsible for USG programming under the programming board standing committee.   As such this director's duties shall include the following:

1.    Oversee the direction and action of the USG Programming Board Standing Committee.

2.     Shall serve as Chairperson of the Programming Board Standing Committee. Oversee the implementation of up to five major university-wide events per academic year sponsored by the programming board Standing Committee.

3.    Submit a report at the first regularly scheduled USG summer meeting that includes proposed events, dates and budget for the academic year in which they are elected to serve.

4.    Operate according to the approved USG Programming Board Standing Committee guidelines.

5.   Shall be responsible for the management, administration and adherence to the USG Charter and by-laws as they pertain to the Programming Board Standing Committee.

6.   Present a Programming Report at scheduled public meetings.

7.  Coordinate the application and interview process for the USG Programming Board Standing Committee. Recommend appointments in conjunction with the Programming Director-elect. Appointments must be approved by a majority of the outgoing USG executive cabinet.

C. Director of Business and Finance: the Director for Business and Finance is the coordinator of the entire allocations process, which includes both summer and yearly allocations.  As such the director’s specific duties include the following:

1.  Formulate a specific allocation process, which is to be presented in the form of a bill for the yearly Allocation’s Process and the Summer Allocation’s Process.

2. Update the Guidelines for the Allocations and use of the Undergraduate Student Activity tuition allocations, submitting them for approval to USG and forwarding them for review to theVice President for Enrollment Management and Student Affairs.

3. Plan and implement a  financial workshop for the treasurers, programmers, advisors and other officers of student organizations eligible for funding.

4.  Coordinate the application and interview process for the USG Allocation Committee. Recommend appointments in conjunction with the Director of Business and Finance-elect. Appointments must be approved by a majority of the outgoing USG executive cabinet.

5. Present a financial report to the USG at each public meeting.

6. Represent the USG at the University Priority Budget Advisory Committee (UPBAC) and report pertinent information to the USG.

D. Academic Affairs: the Director of Academic Affairs is responsible for student input into academic policy. As such, this director’s specific duties include the following:

Monitor proposals affecting quality and emphasis of academic curriculum and make recommendations as to the USG’s position on these proposals, but limited to advising and academic standards.

Assist students with academic problems that are brought to the USG.

Shall serve as an ex-officio, non-voting member and liaison between the USG and Faculty Senate. Shall attend all Faculty Senate meetings and give a brief report on USG concerns.

Recommend USG response to all proposals for change in academic policy set forth by the Faculty Senate.

Draw on proposals and submit them to the Senate for approval, then present them to the appropriate body or administrator.

Shall develop programs that strive to achieve the goals of Faculty Senate legislation.

Coordinate the duties and responsibilities of  the tencollege senators .

5. Shall promote quality education at an affordable cost.

6. Shall promote open communication between the students, faculty and

administration.

E. Director of Community Affairs: the Director of Community Affairs is responsible for monitoring all local legislation and acting as a liaison between the community and the students. As such this director’s specific duties include the following:

1. Shall reside off-campus for the year in which he/she serves as director.

2. Shall serve as a liaison to the city of Kent, the county of Portage, and other related community organizations.

3. Consider and recommend positions to the Senate on local matters of a political nature.

4. Communicate with, monitor, and lobby local bodies and agencies regarding any action that may affect the undergraduate student body.

5. Shall attend all Kent City Council meetings.

6. Shall hold open forums between the students of Kent State and representatives from the city of Kent at least once a semester.

7. Shall work with the senator(s) of off-campus affairs to maintain a community task force.

F. Director of Governmental Affairs: the Director of Governmental Affairs monitors all national and State legislation that may affect the undergraduate student body. As such this director's duties shall include the following:

1. Shall serve as a liaison between the State Legislature and function as a channel of communication between the State Legislature and the campuses of Kent State University.

2. Communicate with, monitor, and lobby state and federal government bodies and regulatory agencies regarding any action that may affect the undergraduate student body.  This is including, but not limited to, recommending positions to the USG on matters of a relevant political nature and tracking current legislation regarding higher education.

3. Shall be familiar with Ohio governmental processes, politics and history.

4. Serve as liaison to the Board of Regents.

5. Shall organize and coordinate a voter registration drive.

6. Work closely with the Director of Community Affairs to organize and conduct open forums with Kent State University Students, and representatives of political, community, and governmental bodies.

G. Director of Student Advancement: The Director of Student Advancement will coordinate and oversee all areas of projects that would benefit the undergraduate student body. These projects will be in terms of facilities and capital construction, as well as the Judicial Advocates. As such this director's specific duties include the following:

1. Serve as the member on University committees that foresee construction and/or renovations of the campus (e.g. capital projects).

2. Serve as a member of  the Student Quality Advisory Committee (SQAC).

3. Maintain a general knowledge of the University's policies, rules and guidelines as well as University services for referral.

4. Shall coordinate the  Judicial Advocate program including but not limited to discussion groups and all training sessions, appointments, and act as the liaison to the Office of Judicial Affairs.

a. Shall nominate student advocates to assist students in understanding the processes and possible sanctions of student conduct court. These recommendations shall then be forwarded to USG for final approval. These appointments must be passed by a majority of USG.

5. Shall nominate four undergraduate students to the All University Hearing Board each year. These nominations shall be forwarded to USG for final approval. The selected members must be passed by a majority of the USG.

H. Director of Student Involvement: The Director of Student Involvement shall be responsible for the coordination of student participation in all university committees and programs sponsored by the USG. As such this director's specific duties include the following:

1. Maintain the USG Message Board and operation of the USG Street Team.

2. Assist each colleges Senator in planning Meet the Dean Week for their respective college at least once a semester.

3. Shall nominate student members to all university standing committees with the exception of committees serving under the Director of Business and Finance or the Director of Programming. These recommendations shall then be forwarded to USG for final approval. The appointments must be passed by a majority of USG. The committee will be delegated to the appropriate director position.

a. Committee members must complete committee reports for the Undergraduate Student Government after each committee meeting.

4. Coordinate monthly student leader luncheons with student leaders on campus and key administration members.

I. Director of Communications:  The Director of Communications maintains open communication lines between USG, the student body, and student organizations.  As such this director’s specific duties include the following:

1. Conduct polls, forums, and focus groups of undergraduate students and report the information back to the USG, providing detailed information to the Director of Programming.

2. Communicate with Student Governments at other colleges and universities, through active participation in the Ohio Student Government Association, in order to find ways to better the USG.

3. Oversee USG advertising budget and promotion implementation in conjunction with the Public Relations & Marketing assistant.

4. Coordinate the dissemination of information pertaining to the actions of the USG to the student body, including disbursement of passed resolutions to the appropriate university community.

5. Develop a USG newsletter  as needed to facilitate communication with constituents.

6. Serve as the  liaison for  USG to representatives of Mobile Campus.

7. Ensure the progress and completion of tasks/projects assigned to the Public Relations & Marketing assistant.

A. Formulate a semester report.

B. Maintain a minimum of  five regular office hours per week, to insure sufficient accessibility to constituents and university officials.

C. Serve on internal committees so as to insure a balanced workload among all twenty-five members.

D. Participate in the Allocations Process at the request of the Director for Business and Finance.

E. Attend all training workshops and seminars, which are intended to increase proficiency and efficiency in service to one's office.

F. Attend all briefings and public meetings to include regular USG meetings, and any other required event(s).

1.  In the event of three unexcused absences an executive session shall be held to take into consideration removal from office.

G. Adhere to all USG rules, regulations, policies, and procedures

H. Shall assist every other director and senator in the performance of the duties of the Undergraduate Student Government.

I. Must have a working knowledge of Robert's Rules of Order.

J. Must have a working knowledge of the Charter of the Undergraduate Student Government, the student government By-Laws, and the Guidelines for the Allocation and the Use of Student Activity Tuition Allocations.

K. Shall attend and participate in all activities of the USG.

L. Coordinate all publicity pertaining to her/his own position with the Director of Communications and the USG staff.

M. Oversee the budget of all projects under his/her purview, expending money with the advice and consent of the Executive Director to assure that expenditures are supportive of the goals of the government and within the Guidelines for the Allocation and Use of Undergraduate Student Activity Fees. Shall submit expenditures to the full government for approval by a majority vote in the event of disagreement with the Executive Director as to the appropriateness of the expenditure.

N. All members assume duties of their elected chair immediately following Inauguration.

O. Each outgoing member and member- elect must participate in the transition process.

P. Review and update as necessary the By-Laws and position descriptions of the government.

A. Senator for the College of Architecture and Environmental Design: the Senator for the College of Architecture and Environmental Design must have declared a major or be a pre-major for at least one semester prior to elections within the College of Architecture and Environmental Design. If this senator changes colleges, he or she must resign from his or her seat (see 3342-2-08 Undergraduate Student Government Charter (B) (5).)The Senator for the College of Architecture and Environmental Design is responsible for student input into the College of Architecture and Environmental Design. As such, this senator’s duties shall include the following:

Shall serve as a liaison between the USG and the College of Architecture and Environmental Design.

Communicate with the dean of the College of Architecture and Environmental Design monthly during the academic year to stay current on events and changes within the College of Architecture and Environmental Design.

Attend Faculty Senate meetings as a guest when items within the College of Architecture and Environmental Design are being discussed.

Recommend USG response to all proposals for change within the College of Architecture and Environmental Design.

Work with the USG Director of Student Involvement to plan and implement events for the College of Architecture and Environmental Design-Meet the Deans Week.

B. Senator for the College of the Arts: the Senator for the College of the Arts must have declared a major or be a pre-major for at least one semester prior to elections within the College of the Arts. If this senator changes colleges, he or she must resign from his or her seat (see 3342-2-08 Undergraduate Student Government Charter (B) (5).)  The Senator for the College of the Arts is responsible for student input into the College of the Arts. As such, this senator’s duties shall include the following:

Shall serve as a liaison between the USG and the College of the Arts.

Communicate with the dean of the College of the Arts monthly during the academic year to stay current on events and changes within the College of the Arts.

Meet with the department chairs within the College of the Arts at least once per semester to stay current on events and changes within the College of the Arts.

Attend Faculty Senate meetings as a guest when items within the College of the Arts are being discussed.

Recommend USG response to all proposals for change within the College of the Arts.

Work with the USG Director for Student Involvement to plan and implement events for the College of the Arts for Meet the Deans Week at least once per semester.

C. Senator for the College of Arts and Sciences: the Senator for the College of Arts and Sciences must have declared a major or be a pre-major for at least one semester prior to elections within the College of Arts and Sciences. If this senator changes colleges, he or she must resign from his or her seat (see 3342-2-08 Undergraduate Student Government Charter (B) (5).)The Senator for the College of Arts and Sciences is responsible for student input into the College of Arts and Sciences. As such, this senator’s duties shall include the following:

Shall serve as a liaison between the USG and the College of Arts and Sciences.

Communicate with  the dean of the College of Arts and Sciences monthly during the academic year to stay current on events and changes within the College of Arts and Sciences.

Contact the department chairs within the College of Arts and Sciences at least once per semester to stay current on events and changes within the College of Arts and Sciences.

Attend Faculty Senate meetings as a guest when items within the College of Arts and Sciences are being discussed.

Recommend USG response to all proposals for change within the College of Arts and Sciences.

Work with the USG Director for Student Involvement to plan and implement events for the College of Arts and Sciences for Meet the Deans Week at least once per semester.

D. Senator for the College of Business Administration: the Senator for the College of Business Administration must have declared a major or be a pre-major for at least one semester prior to elections within the College of Business Administration. If this senator changes colleges, he or she must resign from his or her seat (see 3342-2-08 Undergraduate Student Government Charter (B) (5).)

The Senator for the College of Business Administration is responsible for student input into the College of Business Administration. As such, this senator’s duties shall include the following:

Shall serve as a liaison between the USG and the College of Business Administration.

Communicate with the dean of the College of Business Administration monthly during the academic year to stay current on events and changes within the College of Business Administration.

Meet with the department chairs within the College of Business Administration at least once per semester to stay current on events and changes within the College of Business Administration.

Attend Faculty Senate meetings as a guest when items within the College of Business Administration are being discussed.

Recommend USG response to all proposals for change within the College of Business Administration.

Work with the USG Director for Student Involvement to plan and implement events for the College of Business Administration for Meet the Deans-Week.

E. Senator for the College of Communication and Information: the Senator for the College of Communication and Information must have declared a major or be a pre-major for at least one semester prior to elections within the College of Communication and Information. If this senator changes colleges, he or she must resign from his or her seat (see 3342-2-08 Undergraduate Student Government Charter (B) (5).)

The Senator for the College of Communication and Information is responsible for student input into the College of Communication and Information. As such, this senator’s duties shall include the following:

Shall serve as a liaison between the USG and the College of Communication and Information.

Communicate with the dean of the College of Communication and Information monthly during the academic year to stay current on events and changes within the College of Communication and Information.

Meet with the department chairs within the College of Communication and Information at least once per semester to stay current on events and changes within the College of Communication and Information.

Attend Faculty Senate meetings as a guest when items within the College of Communication and Information are being discussed.

Recommend USG response to all proposals for change within the College of Communication and Information.

F. Senator for the College of Education, Health and Human Services: the

Senator for the College of Education, Health and Human Services must have declared a major or be a pre-major for at least one semester prior to elections within the College of Education, Health and Human Services. If this senator changes colleges, he or she must resign from his or her seat (see 3342-2-08 Undergraduate Student Government Charter (B) (5).)The Senator for the College of Education, Health and Human Services is responsible for student input into the College of Education, Health and Human Services. As such, this senator’s duties shall include the following:

Shall serve as a liaison between the USG and the College of Education, Health and Human Services.

Communicate with the dean of the College of Education, Health and Human Services monthly during the academic year to stay current on events and changes within the College of Education, Health and Human Services.

Meet with the department chairs within the College of Education, Health and Human Services at least once per semester to stay current on events and changes within the College of Education, Health and Human Services.

Attend Faculty Senate meetings as a guest when items within the College of Education, Health and Human Services are being discussed.

Recommend USG response to all proposals for change within the College of Education, Health and Human Services.

Work with the USG Director for Student Involvement to plan and implement events for the College of Education, Health and Human Services for Meet the Deans Week.

G. Senator for the Honors College; the Senator for the Honors College must be a member of the Honors College for at least one semester prior to elections. If this senator leaves the Honors College, he or she must resign from his or her seat (see 3342-2-08 Undergraduate Student Government Charter (B) (5).)  The Senator for the Honors College is responsible for student input into the Honors College. As such, this senator’s duties shall include the following:

Shall serve as a liaison between the USG and the Honors College.

Communicate with the dean of the Honors College monthly during the academic year to stay current on events and changes within the Honors College.

Attend Faculty Senate meetings as a guest when items within the Honors College are being discussed.

Recommend USG response to all proposals for change within the Honors College.

Work with the USG Director for Student Involvement to plan and implement events for the Honors College for Meet the Deans Week

H. Senator for the College of Nursing: the Senator for the College of Nursing must have declared a major or be a pre-major for at least one semester prior to elections within the College of Nursing. If this senator changes colleges, he or she must resign from his or her seat (see 3342-2-08 Undergraduate Student Government Charter (B) (5).)

The Senator for the College of Nursing is responsible for student input into the College of Nursing. As such, this senator’s duties shall include the following:

Shall serve as a liaison between the USG and the College of Nursing.

Communicate with the dean of the College of Nursing monthly during the academic year to stay current on events and changes within the College of Nursing.

Attend Faculty Senate meetings as a guest when items within the College of Nursing are being discussed.

Recommend USG response to all proposals for change within the College of Nursing.

Work with the USG Director for Student Involvement to plan and implement events for the College of Nursing for Meet the Deans Week.

I. Senator for the College of Technology: the Senator for the College of Technology must have declared a major or be a pre-major for at least one semester prior to elections within the College of Technology. If this senator changes colleges, he or she must resign from his or her seat (see 3342-2-08 Undergraduate Student Government Charter (B) (5).)

The Senator for the College of Technology is responsible for student input into the College of Technology. As such, this senator’s duties shall include the following.

Shall serve as a liaison between the USG and the College of Technology.

Contact the dean of the College of Technology at least once per month during the academic year to stay current on events and changes within the College of Technology.

Attend Faculty Senate meetings as a guest when items within the College of Technology are being discussed.

Recommend USG response to all proposals for change within the College of Technology.

Work with the Director for Student Involvement to plan events for the College of Technology for Meet the Deans Week at least once per semester.

J. Senator for the College of Undergraduate Studies: the Senator for the College of Undergraduate Studies must be or have been an exploratory major for at least one semester prior to elections.   If this senator changes colleges, he or she must resign from his or her seat (see 3342-2-08 Undergraduate Student Government Charter (B) (5).)

The Senator for the College of Undergraduate Studies is responsible for student input into the College of Undergraduate Studies. As such, this senator’s duties shall include the following:

Shall serve as a liaison between the USG and the College of Undergraduate Studies.

Communicate with the dean of the College of Undergraduate Studies monthly during the academic year to stay current on events and changes within the College of Undergraduate Studies.

Attend Faculty Senate meetings as a guest when items within the College of Undergraduate Studies are being discussed.

Recommend USG response to all proposals for change within the College of Undergraduate Studies.

Work with the USG Director for Student Involvement to plan and implement events for the College of Undergraduate Studies for Meet the Deans Week.

K. Senator of the Residence Halls: the Senator of the Residence Halls is responsible for representing on-campus undergraduate students and advocating for their interests to the USG.

1. Preferance will be given to and undergraduate student who shall reside on-campus one semester prior to and while they serve as senator.

2. Shall serve as liaison between the USG and Kent Inter-Hall Council (KIC).

3. Shall attend all KIC meetings.

4. Shall consider and recommend positions to the student government on matters of Residence Life.

5. If no applicants meet the qualifications undergraduate student may be appointed from the general undergraduate student population. to serve a full term.

L. Senators for Off-campus and Commuter Students: the two (2) senators for Off-Campus and Commuter Students are responsible for representing students who attend classes at the University, but do not reside on campus, and advocating their specific interests to the Undergraduate Student Government.  These senator’s specific duties include the following:

Shall reside off-campus for the semester prior to and while they serve as senator.

Shall serve as a liaison between the Undergraduate Student Government and Commuter and Off-campus Student Organization (COSO).

Shall consider and recommend positions to the USG on matters regarding off-campus life and commuter issues.

If no applicants meet the qualifications undergraduate student may be appointed from the general undergraduate student population. to serve a full terms

M. Senator of non-traditional students: the representative of non-traditional students. A non-traditional student is classified as one who is at least 25 years old.

Meet the qualification(s) of a non-traditional student.

Advocate for and represent the needs and interests of the majority of students who are considered non-traditional.

Organize and hold at least one open meeting for non-traditional students per semester.

If no applicants meet the qualifications undergraduate student may be appointed from the general undergraduate student population. to serve a full term.

N. Senator of Diversity: the Senator of Diversity must be at a minimum of sophomore standing within the university and have a strong understanding of Kent State demographics of the undergraduate student population.

Research current undergraduate student enrollment for demographic information.

Serve as a liaison between the diverse undergraduate student population and the USG.

Work closely with all diverse student organizations to raise USG involvement and student awareness.

Bring diverse undergraduate student body concerns, ideas and suggestions to the USG.

Convey diverse student ideas to student-oriented events on campus.

If no applicants meet the qualifications undergraduate student may be appointed from the general undergraduate student population. to serve a full term.

O. Senator of International Students: the Senator of International Students must hold a non-immigrant visa type to the United States and have attended Kent State University for no less than one semester at the start of the senatorial term.  If no international student applies for the position, a non-international undergraduate student may be appointed from the general undergraduate student population.

Serve as the liaison between the USG and the international undergraduate student body.

Work with the Office of International Affairs (OIA) to bring relevant international undergraduate student’s concerns, ideas, and suggestions to the USG.

Assist international students with the complex nature of the university.

Promote any programs designed for International students.

A. A USG member's resignation is to be submitted in writing to the Executive Director, who shall make public notice of the resignation at the next regular USG meeting or briefing. The resignation is considered valid and final upon the presentation to the Executive Director and may not be rescinded thereafter by any parties concerned.

B. Should the Executive Director resign his/her position, she/he will submit a written resignation to the USG at the following Public meeting.

C. Upon public announcement of the resignation or other vacancy, the Executive Director or her/his designee shall implement the following procedure:

1. 3342-2-08 Undergraduate Student Government Charter (B) (5).)

2. The vacancy shall be publicized through all available media.

3. Applications are to be made available in the Kent Student Center/Undergraduate Student Government Office with the deadline for applications being made known through all available media.  The deadline is to be established by the Executive Director or her /his designee and shall be no later than fifteen (15) academic class days after the public announcement of the vacancy.

4. Any undergraduate student who applies for a vacant USG position must be registered in accordance with University Policy on participation in activities.

5. In the event that a USG chair is not filled during a special election, the USG shall appoint by 3/4-majority vote, a person to fill each vacancy within fifteen academic class days.

D. No Senate action may be taken to interfere with any resignation.

E. Should any circumstance arise that compel the Executive Director to take a leave of absence or require his/her absence for any reason, the USG shall choose, by majority vote, another director to act as his/her proxy.

A. These By-Laws take effect upon a majority vote of USG.

B. These By-Laws supersede all previous legislation.

C. Any provision of these By-Laws may be waived by majority vote of the USG for good cause shown.

D. The USG reserves the right to make any grammatical changes as long as it does not affect content.